Mail Services
Great Falls College Mail Services processes outgoing campus mail for all departments. Following the guidelines below helps your mail go out on time and keeps postage costs low for the college.
Daily Outgoing Mail
Drop outgoing mail in the mail slot in Room 2200.
Daily Cutoff
- Mail dropped off by 12 p.m. is postmarked and sent out the same business day.
- Mail dropped off after 12 p.m. may get postage for that day’s date, but USPS will not pick it up until the next business day.
Departmental Postage (Index Codes)
Mail placed in the slot without postage must include your department’s 6-digit index code so postage can be charged to the correct account.
- Single pieces: Write the index code on the envelope.
- Multiple pieces: Write the index code on a separate piece of and band it together with the pieces.
Mail without postage or an index code will be delayed.
Bulk Mail
Mail jobs with more than 200 pieces count as bulk mail and need extra processing. Bulk mail saves the college a significant amount on postage, so please use it whenever possible.
To send a bulk mailing:
- Put together a CSV file with these fields, each in its own column:
- Full Name
- Street Address
- City
- State
- ZIP Code + 4
- Email the CSV file to [email protected] at least 72 hours before the mail needs to go out.
- Mail Services will process the list and follow up with you about next steps.
Requests sent less than 72 hours ahead may not qualify for bulk processing and may be mailed at standard rates.
Mail Services Quick Reference
| Item | Details |
|---|---|
| Drop-off location | Mail slot, Room 200 |
| Same-day cutoff | 12 p.m. |
| Postage charging | 6-digit index code on envelope or banded slip |
| Bulk mail threshold | More than 200 pieces |
| Bulk mail lead time | 72 hours, with CSV list |
| Bulk mail submission | [email protected] |
contact us
Send questions about mail services to the IT Help Desk:
- Email: [email protected]
- Phone: (406) 771-4444